Access to the Venue from the Airport
- From Narita International Airport (Narita) to the venue
- Approx. 85 min. by the Airport Limousine (coach), or approx. 80 min. by Narita Express (NEX) train
http://www.limousinebus.co.jp/en - From Tokyo International Airport (Haneda) to the venue
- Approx. 50 min. by the Airport Limousine (coach), or
approx. 50 min. by train (Tokyo International Airport → Hamamatsucho→ Shinjuku Station) - From Shinjuku Station
- 5 minutes’ walk from the West Exit of Shinjuku Station
Accommodation Information
JTB Global Marketing & Travel Inc. (JTB GMT) has been appointed as the official travel agent for the Congress and will handle hotel accommodation.
Hotel Accommodation
JTB GMT has booked rooms at hotels in Tokyo for the Congress period. Reservations will be processed in order of receipt of application form.
If the hotel of your first choice is fully booked, you will be assigned to a room at a hotel of the same grade.
| No. | Hotel Name (Check-in & out time) | Room Rates |
Access to the closest station Access to the Venue | |
| Single with bath | Twin with bath | |||
| 1 |
Keio Plaza Hotel Tokyo 13:00/11:00 |
*JPY21,000 | JPY25,000 |
5 min. walk from Shinjuku Sta. West Exit The Venue. |
| 2 |
Hyatt Regency Tokyo 13:00/11:00 |
*JPY24,455 | JPY30,230 |
9 min. walk from Shinjuku Sta. West Exit 4 min. walk to the venue hotel. |
| 3 |
Hotel Sunroute Plaza Shinjuku 14:00 / 11:00 |
JPY13,950 | JPY20,100 |
3 min.walk from Shinjuku Sta. South Exit 7 min. walk to the venue hotel. |
| 4 | Star Hotel Tokyo 13:00 / 11:00 |
JPY11,800 | JPY18,150 |
3 min walk from Shinjuku Sta. 7 min. walk to the venue hotel. |
| 5 | Shinjuku New City Hotel 15:00 / 10:00 |
JPY10,920 | JPY17,430 | 15 min. walk to JR Shinjuku Sta. West Exit or 5 min. by free shuttle bus from JR Shinjuku Sta. 9 min. walk to the venue hotel. |
| 6 | Hotel Rose Garden Shinjuku 13:00 / 11:00 |
JPY10,000 | JPY20,000 |
10 minutes walk from Shinjuku Sta. West Exit 10 min. walk to the venue hotel. |
| 7 | Shinjuku Washington Hotel 14:00 / 10:00 |
JPY10,000 | JPY14,700 |
10 min. walk from Shinjuku Sta.South Exit 5 min. walk to the venue hotel. |
| 8 | Hotel Sunmembers Tokyo Shinjuku 15:00 / 11:00 |
JPY9,500 (JPY8,500 on Sep 11) |
JPY16,800 (JPY14,400 on Sep 11) |
15 minutes walk from Shinjuku Sta. South Exit 10 min. walk to the venue hotel. |
| 9 | Nishitetsu Inn Shinjuku 15:00 / 10:00 | JPY8,800 (No Breakfast) | JPY14,800 (No Breakfast) |
8 minutes walk from Shinjuku Sta. West Exit 10 min. walk to the venue hotel. |
- Room rates include service charge, a 5% consumption tax and hotel tax where applicable.
- Room rates include the breakfast excluding Nishitetsu Inn Shinjuku.
- * indicates single occupancy of a twin or double room.
Application and Payment for Hotel
Participants wishing to reserve hotel accommodation should apply online to reach JTB GMT no later than Aug 22, 2011.
After applying a confirmation sheet will be sent by JTB GMT.
Application should be accompanied by a remittance covering the hotel deposit (one night room charge) due to JTB GMT.
(The hotel deposit will be credited to your bill. All hotel expenses deducted from the deposit should be paid directly to the hotel.)
No reservation will be confirmed in the absence of this payment. All payment must be in Japanese yen.
If the remitter’s name is different from the participant’s name or the remittance covers more than one person, please clarify the name of each participant.
Payment should be in the form of either one of the following
- One of the following credit cards 1. VISA 2. MasterCard 3. Diners Club 4. AMEX 5. JCB
- A bank transfer to JTB Global Marketing & Travel Inc. (Message: IVF2011)
After applying a confirmation sheet will be sent by JTB GMT.
Application should be accompanied by a remittance covering the hotel deposit (one night room charge) due to JTB GMT.
(The hotel deposit will be credited to your bill. All hotel expenses deducted from the deposit should be paid directly to the hotel.)
No reservation will be confirmed in the absence of this payment. All payment must be in Japanese yen.
If the remitter’s name is different from the participant’s name or the remittance covers more than one person, please clarify the name of each participant.
Payment should be in the form of either one of the following
- One of the following credit cards 1. VISA 2. MasterCard 3. Diners Club 4. AMEX 5. JCB
- A bank transfer to JTB Global Marketing & Travel Inc. (Message: IVF2011)
Account at The Bank of Tokyo-Mitsubishi UFJ, Ltd. Shin-Marunouchi Branch (swift code: BOTKJPJT)
1-1-1 Otemachi, Chiyoda-ku, Tokyo 100-8114 Japan (Account number: 4760343)
Cancellation
In the event of cancellation, written notification should be sent to JTB GMT. The following cancellation fees will be deducted before any refund is made.
Up to 10 days before the first night of stay ------------- None
9 to 2 days before-------------------------------------------- 20% of daily room charge
1 day before -------------------------------------------------- 80% of daily room charge
On the day of arrival or no notice given ---------------- 100% of daily room charge
Inquiry Desk
JTB Global Marketing & Travel Inc. Convention Center (102079-046)
2-3-11 Higashi-Shinagawa, Shinagawa-ku,
Tokyo 140-8604 Japan
Fax: +81-3-5495-0685
Phone: +81-3-5796-5445
E-mail: ISIVF2011@gmt.jtb.jp